Responsibilities:
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Preparing financial statements, reports, memos, invoices letters, and other documents.
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Answering phones and routing calls to the correct person or taking messages.
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Handling basic bookkeeping tasks.
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Filing and retrieving corporate records, documents, and reports.
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Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
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Helping prepare for meetings.
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Accurately recording minutes from meetings.
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Greeting visitors and deciding if they should be able to meet with executives.
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Using various software, including word processing, spreadsheets, databases, and presentation software.
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Reading and analyzing incoming memos, submissions, and distributing them as needed.
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Making travel arrangements for executives.
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Performing office duties that include ordering supplies and managing a records database.
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Experience as a virtual assistant.
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Opening, sorting and distributing incoming faxes, emails, and other correspondence.
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Provide general administrative support.
