Logistics Officer | مسؤول لوجستي

Posted over 3 years ago by Hawa Jobs
Location Damascus Job Type Permanent
Salary Sector Logistics
  • Level of education:  Degree (Preferably in Logistics), from an accredited and reputable institution.
  • Level of experience: A minimum of 6 years’ experience in a similar position.
  • Age bracket 28 to 35 yrs preferred
  • Fluency in English is a must (reading, writing and speaking).
  • Computer skills: Proficiency in Microsoft Office, specifically in Excel. Working knowledge of any ERP tool.
  • Other required skills: Communication skills, Negotiation skills, Analytical skills, Planning and Organizing skills
  • Knowledge of basic logistics functions related to imports and local distribution.
  • Should have a good knowledge of purchase procedures, import clearance processes, customs rules and regulations and documentation and approvals requirements
  • Should be able to manage communication with suppliers, clearing agents, government authorities and internally with supervisor and other teams.
  • Should have problem solving abilities.
  • Should have good negotiation skills and should be able to maintain good relationship with suppliers and vendors.
  • Should be able to manage work with proper time management and should be able to plan, prioritize, organize, and accomplish work on timely manner.
  • Direct reporting line to: Senior Logistics Officer
Main Areas of Responsibilities and Accountabilities:
  • Handling logistics, warehouse, transportation and customer services
  • Ensuring premises, assets and communications are used effectively
  • Manage orders and arrange stocking of raw materials to ensure they meet needs
  • Liaising and negotiating with freight forwarders, clearing agents and transporters.
  • Keep track of quality, quantity, stock levels, delivery times, transport costs and efficiency
  • Resolve any arising problems or complaints
  • Meet cost, productivity, accuracy and timeliness targets
  • Comply with laws, regulations and requirement
  • Prepare accurate reports for upper management
  1. Purchase orders:
  • Maintain interface and good relationship with suppliers.
  • Accurately implement the procedure for placing purchase orders with all suppliers after approval from management
  • Ensure purchase orders are placed on time with no errors
  • Follow up for purchase orders with suppliers and timely update to relevant parties
  • Handle orders from suppliers to customers directly
  1. Shipments, Deliveries and vendors relations:
  • Handle shipments from suppliers (air/land/sea) with short lead time and optimum cost.
  • Ensure quality control and safety of goods, and take necessary measures on inbound and outbound goods flow of goods.
  • In case of damages / mismatches, handle claims with suppliers / insurance
  • Manage all import shipments with clearing agents.
  • Handle documentation and approvals needed for imports and complete all pre requisites.
  • Maintain good relationship with vendors with regular meetings and visits
  • Manage outbound deliveries from warehouses
  1. Inventory and Logistics Transactions Management
  • Reconcile monthly stock at the warehouse with the stock in the system, and ensure regular control visits to the warehouses.
  • Ensure FIFO mode of delivery for all outbound transactions
  • Ensure closing of all logistics transactions by month end
  1. Cost reduction:
  • Ensure zero or minimum demurrage charges / fines / claims
  • Take measures (like consolidation of deliveries, managing terms of delivery etc) to reduce expenses
  1. Logistics Procedures and guidelines:
  • Ensure that entire operations are complying with the local rules and regulations and with the company’s internal requirements.
  • Identify issues and handle complaints to minimize time and expenses for delivery and documentation and to improve customer service.
  1. Reports:
  • Prepare reports (sales / purchases / inventory etc) as requested by the Head of Logistics / Management
  1. Interaction with other departments:
  • Coordinate with IT, credit, accounts & sales teams to ensure smooth flow of work


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