Skills:
-
Level of education: Degree (Preferably in Logistics), from an accredited and reputable institution.
-
Level of experience: A minimum of 6 years’ experience in a similar position.
-
Age bracket 28 to 35 yrs preferred
-
Fluency in English is a must (reading, writing and speaking).
-
Computer skills: Proficiency in Microsoft Office, specifically in Excel. Working knowledge of any ERP tool.
-
Other required skills: Communication skills, Negotiation skills, Analytical skills, Planning and Organizing skills
-
Knowledge of basic logistics functions related to imports and local distribution.
-
Should have a good knowledge of purchase procedures, import clearance processes, customs rules and regulations and documentation and approvals requirements
-
Should be able to manage communication with suppliers, clearing agents, government authorities and internally with supervisor and other teams.
-
Should have problem solving abilities.
-
Should have good negotiation skills and should be able to maintain good relationship with suppliers and vendors.
-
Should be able to manage work with proper time management and should be able to plan, prioritize, organize, and accomplish work on timely manner.
-
Direct reporting line to: Senior Logistics Officer
Responsibilities
Main Areas of Responsibilities and Accountabilities:
Summary:
-
Handling logistics, warehouse, transportation and customer services
-
Ensuring premises, assets and communications are used effectively
-
Manage orders and arrange stocking of raw materials to ensure they meet needs
-
Liaising and negotiating with freight forwarders, clearing agents and transporters.
-
Keep track of quality, quantity, stock levels, delivery times, transport costs and efficiency
-
Resolve any arising problems or complaints
-
Meet cost, productivity, accuracy and timeliness targets
-
Comply with laws, regulations and requirement
-
Prepare accurate reports for upper management
-
Purchase orders:
-
Maintain interface and good relationship with suppliers.
-
Accurately implement the procedure for placing purchase orders with all suppliers after approval from management
-
Ensure purchase orders are placed on time with no errors
-
Follow up for purchase orders with suppliers and timely update to relevant parties
-
Handle orders from suppliers to customers directly
-
Shipments, Deliveries and vendors relations:
-
Handle shipments from suppliers (air/land/sea) with short lead time and optimum cost.
-
Ensure quality control and safety of goods, and take necessary measures on inbound and outbound goods flow of goods.
-
In case of damages / mismatches, handle claims with suppliers / insurance
-
Manage all import shipments with clearing agents.
-
Handle documentation and approvals needed for imports and complete all pre requisites.
-
Maintain good relationship with vendors with regular meetings and visits
-
Manage outbound deliveries from warehouses
-
Inventory and Logistics Transactions Management
-
Reconcile monthly stock at the warehouse with the stock in the system, and ensure regular control visits to the warehouses.
-
Ensure FIFO mode of delivery for all outbound transactions
-
Ensure closing of all logistics transactions by month end
-
Cost reduction:
-
Ensure zero or minimum demurrage charges / fines / claims
-
Take measures (like consolidation of deliveries, managing terms of delivery etc) to reduce expenses
-
Logistics Procedures and guidelines:
-
Ensure that entire operations are complying with the local rules and regulations and with the company’s internal requirements.
-
Identify issues and handle complaints to minimize time and expenses for delivery and documentation and to improve customer service.
-
Reports:
-
Prepare reports (sales / purchases / inventory etc) as requested by the Head of Logistics / Management
-
Interaction with other departments:
-
Coordinate with IT, credit, accounts & sales teams to ensure smooth flow of work
